Accordio

Tasks & Focus Mode

Accordio is not a project management tool — it's the admin and billing layer underneath your existing workflow. Tasks in Accordio exist to connect your work to contracts, milestones, time entries, and invoices.

TL;DR

Tasks are the gateway between your work and your billing. Link tasks to projects and milestones so time tracked flows straight to invoices. Use Focus mode to highlight your current priority. Sync with Notion, Todoist, or Asana — don't duplicate.

Not a Project Management Tool

The admin layer, not another PM tool

You already have a PM tool you like — Notion, Todoist, Linear, Asana, or even sticky notes. Accordio doesn't replace that. Instead, it sits underneath as the admin and billing layer: the place where tasks connect to contracts, time entries connect to invoices, and milestones connect to payments. Sync your tasks in, track time against them, and let Accordio handle the money side.

Sync with Your PM Tool

Already using another task management tool? Connect your existing tools and sync tasks automatically with Accordio. Configure integrations in Settings.

Notion
Notion
Asana
Asana
ClickUp
ClickUp
Todoist
Todoist
Linear
Linear
Trello
Trello
Jira
Jira
Google Calendar
Google Calendar

Sync, don't duplicate

Changes sync both ways — create a task in Notion, see it in Accordio. Complete it in Accordio, it's done in Notion. Don't manage tasks in two places; sync them and let Accordio handle the billing connection.

Getting Started

Access tasks from your dashboard or within any project. You can:

  • Create tasks from scratch or from AI suggestions
  • Link tasks to projects and milestones
  • Set priorities (low, medium, high, urgent)
  • Add time estimates
  • Mark tasks as your current focus

Focus Mode

Focus mode helps you concentrate on one thing at a time:

  • Focus task: Your current priority, highlighted prominently
  • Next up: Queue tasks to work on after focus
  • Timer integration: Start tracking time on focus task with one click
  • Completion: Mark done and auto-promote next task to focus

Stay focused

Having one clear focus task reduces decision fatigue and helps you make progress on what matters most.

Creating Tasks

  1. 1Click "Add Task" from your task list or project
  2. 2Enter a title and optional description
  3. 3Link to a project and milestone (optional)
  4. 4Set priority level
  5. 5Add a time estimate if known
  6. 6Save the task

You can also create tasks quickly using the keyboard shortcut or from the AI assistant.

Linking to Projects

This is where Accordio tasks differ from a regular PM tool. Linking a task to a project connects it to the billing pipeline:

  • Project: The client project this task belongs to
  • Milestone: Specific deliverable within the project
  • Contract: Tasks can reference contract terms
  • Billing: Time tracked on tasks flows directly to invoicing — this is the differentiator

Priority Levels

Assign priorities to help you decide what to work on:

Low- Nice to have, no deadline pressure
Medium- Standard priority, normal timeline
High- Important, needs attention soon
Urgent- Critical, needs immediate action

Time Estimates

Add estimates to plan your day and track accuracy:

  • Estimate how long a task will take
  • Track actual time via the timer
  • Compare estimated vs actual for insights
  • Improve estimation accuracy over time
AI learns from your estimation patterns and can suggest more accurate estimates for similar tasks.

AI-Powered Features

The AI assistant helps with task management:

  • Task suggestions: AI proposes tasks based on project scope
  • Priority recommendations: Suggests what to focus on next
  • Time estimates: Predicts how long tasks will take
  • Deadline alerts: Warns about approaching deadlines
  • Pattern recognition: Identifies common task types

Ask the AI things like "What should I work on today?" or "Break down this milestone into tasks."

Desktop App Integration

The Accordio menubar app shows your focus task:

  • See current focus task at a glance
  • Start timer on focus task with one click
  • Mark task complete without opening browser
  • Quick switch to next task

Best Practices

  • Keep tasks billable: Every task should connect to a project and milestone so tracked time flows to invoices
  • Sync, don't duplicate: Use integrations to pull tasks from your PM tool — don't manage them in two places
  • Use focus mode: Always have one clear priority
  • Link to projects: The billing connection is what makes Accordio tasks valuable
  • Add estimates: Helps with planning and improves over time
  • Review regularly: Update priorities as projects evolve
  • Let AI help: Use AI to suggest and prioritize tasks

Use your preferred LLM

to explore Accordio documentation

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Contracts

    Tasks & Focus Mode - Accordio Docs - Accordio Docs