Tasks and focus

Name: Accordio
Rating: 4.8 (150 reviews)

Accordio isn't trying to be your project management tool. Tasks here exist so the work you do connects to contracts, milestones, time entries, and invoices. The billing pipeline, not Kanban for its own sake.

TL;DR

Tasks connect your work to billing. Link them to projects and milestones so tracked time flows directly to invoices. Focus mode highlights one priority at a time. Sync with Notion, Todoist, Asana, or Linear instead of managing tasks in two places.

Not a PM tool

The admin layer, not another PM tool

You already have a PM tool you like (Notion, Todoist, Linear, Asana, sticky notes). Accordio doesn't replace it. It sits underneath as the admin and billing layer. Tasks connect to contracts, time connects to invoices, milestones connect to payments.

Sync with your PM tool

Connect Notion, Todoist, Asana, or Linear in Settings → Integrations. Tasks sync both ways. Create one in Notion, see it in Accordio. Mark it done here, it's done over there. See all integrations.

Don't double-manage

If you're typing the same task into two apps, something is wrong. Sync from the source of truth and let Accordio handle the billing connection.

Creating tasks in Accordio

Sometimes you do want to create the task directly in Accordio. From the task list or inside any project, click Add task, give it a title, optionally link it to a project and milestone, set a priority and time estimate.

Or ask the agent to scaffold the list for you. You adjust.

Example prompt

“Break the ABC Corp design milestone into tasks.”

Linking to projects and milestones

This is where Accordio tasks differ from a plain PM tool. A task linked to a milestone means the time you log against it rolls up to that milestone, which rolls up to the invoice. So "how many billable hours has this project consumed?" is a real question with a real answer.

Focus mode

One task highlighted as your current priority. The desktop menubar shows it. The timer starts on it with one click. Marking it complete promotes the next queued task automatically. Less decision fatigue, more done.

Priorities

Four levels. Use them to sort, not to fake urgency:

Low. Nice to have, no deadline pressure.
Medium. Standard priority, normal timeline.
High. Important, needs attention soon.
Urgent. Critical, immediate action.

Time estimates

Add an estimate when you create a task. The timer tracks actual time against it. Over time you build a track record of where your estimates land vs reality. The AI learns from that pattern and suggests better estimates on similar tasks.