Accordio

Expenses and P&L

Stop spreadsheeting your finances. Accordio handles expense capture, bank reconciliation, budgets, and full P&L reporting. So you always know what your business is actually doing.

TL;DR

Snap a receipt and AI extracts the merchant, amount, and category. Connect your bank with Plaid and transactions stream in. Set budgets per category, see P&L and cash flow in real time, export what you need at tax time. Or sync with QuickBooks or Xero.

Capturing expenses

Three ways to log an expense. Pick whichever fits the moment.

Receipt OCR

Take a photo of a receipt or drop a PDF. AI extracts the merchant, date, amount, currency, and category. Review and save. Two clicks most of the time.

Bank feed (Plaid)

Connect your business bank with Plaid. Transactions stream in as they post, with suggested categories. Review and accept (or fix) in bulk from the Expenses inbox.

Tell the agent

Example prompt
“Log $45 lunch with a client at Bocca, charged on the Amex, billable to ABC Corp.”

The expense is created with the right tags.

Categories, tags, and merchants

  • Categories. Built-in taxonomy (Software, Travel, Meals, Office, Marketing, Contractors, Taxes) plus your own custom ones.
  • Tags. Free-form labels for cross-category grouping. "Q3 client retreat", "tax-deductible", "reimbursable".
  • Merchants. Auto-recognized from the Plaid feed and receipts. Group spend by vendor at a glance.

Connecting your bank

  1. Go to Expenses → Connect bank.
  2. Pick your bank from the Plaid list.
  3. Log in through Plaid's secure flow.
  4. Choose the accounts you want to import.
  5. Past 90 days of transactions import automatically.
Plaid is read-only. Accordio can read transactions but can never move money. Disconnect anytime. The same connection powers invoice reconciliation.

Budgets

Set monthly or annual budgets per category. Accordio tracks pace in real time. The agent pings you if you're trending hot before you blow through the month.

Recurring transactions and subscriptions

Accordio detects SaaS subscriptions, rent, and contractor payments from the bank feed. Review the list and decide which to track separately, hide, or flag for cancellation.

Reports

P&L. Income (paid invoices) minus expenses, grouped by category. Pick any date range. Compare to the prior period.

Cash flow. A Sankey diagram of money in versus money out. Good for spotting where the leaks are.

Already have an accountant?

Sync with QuickBooks or Xero and Accordio writes transactions and invoices into your existing books. Or just export a CSV of expenses (with receipts attached) filtered by date range, category, or tag, and hand the bundle off.

Ask the agent

Quick P&L for a tax estimate? Don't open the report. Just ask.

Example prompt
“What was my net profit last quarter?”
Open expensesOr snap a receipt from your phone.

Use your preferred LLM

Open these docs in ChatGPT, Claude, Gemini, Grok, or Perplexity.

Opens your LLM with this page prefilled as a prompt. The prompt is also copied to your clipboard as a fallback.

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Time tracking